Corporate Events
Essential Execution
You plan. We execute.
This package is designed for organizations that have already begun planning their event but need an experienced professional to step in, provide structure, manage logistics, and ensure flawless execution. Whether you’re hosting a leadership meeting, client event, company celebration, retreat, or fundraiser, we’ll keep everything organized so your team can focus on your attendees, objectives, and experience.
Leadership MeetingsExecutive RetreatsTeam OffsitesClient Appreciation EventsFundraising EventsAwards ProgramsHoliday CelebrationsNetworking EventsWorkshops & Training
01
Before the Event: Planning & Coordination
Strategic Transition Meeting
- Comprehensive planning handoff meeting approximately 6–8 weeks before your event
- Review of event goals, logistics, key stakeholders, and outstanding action items
- Assessment of event readiness and identification of potential risks or gaps
Event Logistics Management
- Review and refinement of planning timeline
- Development of a detailed event run of show
- Review of vendor contracts and deliverables
- Vendor communication and coordination with up to 5 key vendors
- Event floor plan and space utilization review
- Coordination of event load-in and load-out logistics
- Planning support through scheduled email and phone communication
Final Event Preparation
- Final confirmation calls with venue and vendors
- Review of attendee experience and event flow
- Distribution of final event timeline 7–10 days prior to event
- Final event readiness review
02
On Event Day: Event Coordination (Up to 10 Hours)
- Lead onsite event coordinator, arriving prior to vendor load-in and attendee arrival
- Oversight of venue setup and event preparations
- Primary liaison for venue, vendors, and stakeholders
- Management of event timeline and program flow
- Coordination of speakers, presenters, and event participants
- Troubleshooting and issue resolution as needed
- Oversight of food & beverage service timing and attendee experience touchpoints
- Event emergency preparedness and contingency support
- Onsite until key event activities are complete
Included Staffing
- 1 Lead Event Planner onsite for up to 10 hours
Investment
$4,500+
Most Essential Execution clients invest between $4,500 and $7,500.
Little Extras
Add-Ons & Enhancements
- Additional Event Coordinator$450/coordinator
- Additional Planning Hours$175/hour
- Additional Onsite Event Hours$175/hour
- Venue Sourcing (up to 3 options)Starting at $750
- Vendor Sourcing (per category)Starting at $500
- Registration ManagementCustom Quote
- Speaker CoordinationCustom Quote
- Travel & Accommodation CoordinationCustom Quote
- Event Design & Branding SupportCustom Quote
- Post-Event Reporting & DebriefStarting at $750